Editorial Recruitment Policy

The UJPR is dedicated to advancing medical and biological knowledge by publishing high-quality, peer-reviewed research. With a commitment to excellence, UJPR recognizes the critical role of the Editorial Board in maintaining the standards of the journal. This Editorial Recruitment Policy and Regulations document outlines the principles and procedures governing the recruitment, appointment, and management of Editorial Board members.

Purpose of the Editorial Recruitment Policy

The primary purpose of this policy is to establish a transparent and systematic approach to the selection of Editorial Board members. UJPR aims to ensure the highest standards of academic excellence, ethical conduct, and diversity within its editorial processes. By defining clear criteria, procedures, and expectations, this policy seeks to maintain the credibility and impact of the journal.

Editorial Board Composition

Organizational Structure

The Editorial Board of UJPR is structured to include the Editor-in-Chief, Associate Editors, and Editorial Board Members. This hierarchical arrangement allows for efficient handling of submissions while maintaining the quality and integrity of the peer-review process. The organizational structure is designed to foster collaboration, communication, and collective decision-making.

Criteria for Editorial Board Members

Expertise: Editorial Board members must possess a high level of expertise in medical and biological research. This includes a demonstrated record of scholarly contributions, active participation in research communities, and a profound understanding of the intricacies of their respective fields.

Academic Credentials: The minimum requirement for Editorial Board members is a Ph.D. or equivalent in a field relevant to the journal’s scope. Exceptions may be considered for individuals with significant practical experience and substantial contributions to the field.

Publication Record: Editorial Board members are expected to have a substantial and impactful publication record in reputable journals. This criterion ensures that members have a proven track record of producing high-quality research.

Reviewing Experience: Preference will be given to candidates with a history of actively reviewing manuscripts for reputable journals. This experience indicates the ability to provide constructive feedback and contribute to the rigorous peer-review process.

Diversity and Inclusion: UJPR is committed to promoting diversity and inclusion on its Editorial Board. The journal recognizes the value of diverse perspectives and seeks members from various backgrounds, including gender, ethnicity, geography, and research focus.

Commitment to Ethical Standards: Prospective Editorial Board members must demonstrate a strong commitment to upholding ethical standards in research and publication. This includes a thorough understanding of issues related to plagiarism, authorship, conflicts of interest, and data integrity.

Recruitment Process

Nomination Procedures

Nomination Sources: Nominations may be submitted by current Editorial Board members, researchers in the field, or through self-nomination. This approach ensures that the pool of potential candidates is diverse and comprehensive.

Nomination Documentation: Nominees are required to submit a comprehensive application package, including a CV, a statement of interest, and letters of recommendation. This documentation provides essential insights into the nominee’s qualifications and suitability for the editorial role.

Review and Selection Process

Initial Screening: The Editorial Board will conduct an initial screening of nominations to assess their alignment with UJPR’s criteria. This stage involves a careful review of the nominee’s qualifications and their potential contributions to the journal.

Evaluation Criteria: The evaluation process will consider the nominee’s expertise, academic credentials, publication record, reviewing experience, commitment to diversity, and ethical standards. These criteria serve as a benchmark for assessing the suitability of candidates.

Interview Process

Interview Panel: Shortlisted candidates may be invited for an interview with the Editor-in-Chief, Associate Editors, relevant Editorial Board members and head of publishing. The interview panel ensures a comprehensive evaluation of the candidate’s qualifications, vision, and compatibility with UJPR’s goals.

Assessment: The interview will assess the candidate’s understanding of the journal’s scope, their approach to handling ethical issues, and their vision for the future of UJPR. This process helps ensure that Editorial Board members align with the journal’s mission and values.

Decision-Making

Editorial Board Deliberation: The Editorial Board will deliberate on the final selection of new members, considering the recommendations from the interview panel. This collective decision-making process ensures a well-rounded assessment of each candidate.

Editor-in-Chief Decision: The Editor-in-Chief will make the final decision on the appointment of new Editorial Board members. The Editor-in-Chief’s role is pivotal in maintaining consistency with the journal’s overarching goals and standards.

Notification and Appointment

Notification of Decision: Candidates will be promptly notified of the decision, and successful applicants will receive an official appointment letter. This communication ensures transparency and begins the onboarding process for new Editorial Board members.

Orientation Program: New Editorial Board members will undergo an orientation program to familiarize them with UJPR’s policies, processes, and expectations. This program serves to integrate new members seamlessly into the editorial workflow.

Terms of Service

Term Duration

Initial Term: Editorial Board members are typically appointed for an initial term of one year, renewable upon mutual agreement. The initial term duration provides a framework for continuity while allowing for periodic reassessment.

Renewal Criteria: Renewal is contingent upon the editor’s performance, contribution to the journal, adherence to ethical standards, and the evolving needs of UJPR. This criterion ensures that the Editorial Board remains dynamic and aligned with the journal’s goals.

Performance Evaluation

Annual Evaluation: An annual performance review will assess the contributions and effectiveness of Editorial Board members. This systematic evaluation ensures that members consistently meet the journal’s expectations.

Criteria for Evaluation: The evaluation will consider factors such as the number and quality of reviews, involvement in editorial decisions, responsiveness, and adherence to ethical guidelines. These criteria provide a holistic assessment of each member’s performance.

Responsibilities and Expectations

Manuscript Review: Editorial Board members are expected to conduct thorough and timely reviews, providing constructive feedback to authors. This responsibility is fundamental to maintaining the quality of published articles.

Editorial Decision-Making: Editors are actively involved in the decision-making process, ensuring consistency with UJPR’s standards. Their role is pivotal in upholding the journal’s reputation for rigorous and fair editorial decisions.

Ethical Oversight: Editorial Board members play a crucial role in upholding ethical standards, addressing issues such as plagiarism, authorship disputes, and conflicts of interest. Their ethical oversight contributes to the overall integrity of UJPR.

Engagement with Authors: Editors are encouraged to engage with authors to improve the quality of submissions and contribute to the development of the field. This engagement fosters a collaborative and constructive relationship between authors and the Editorial Board.

Promotion of the Journal: Editorial Board members are expected to actively promote UJPR within their professional networks, enhancing the journal’s visibility and impact. This responsibility supports the journal’s growth and outreach efforts.

Involvement with Predatory Journals and Publishers

Definition and Rationale

Definition: Predatory journals and publishers engage in deceptive practices, compromising the integrity of scholarly publishing. Editorial Board members associated with such entities may pose a risk to UJPR’s reputation.

Rationale: UJPR is committed to maintaining ethical publishing standards. Involvement with predatory journals or publishers contradicts this commitment and may lead to removal from the Editorial Board. This strict stance is essential to protect the integrity of UJPR.

Criteria for Assessment

Evaluation Criteria: Editorial Board members will be assessed for any affiliation, collaboration, or association with known predatory journals or publishers. This includes serving on editorial boards, contributing articles, or participating in conferences organized by predatory entities. The assessment criteria provide a clear benchmark for determining potential conflicts.

Implications and Consequences: Involvement with predatory journals or publishers may lead to removal from the Editorial Board. This decision is rooted in the commitment to maintain the highest standards of ethical publishing and to safeguard the reputation of UJPR. The consequences are clearly outlined to emphasize the severity of such associations.

Commitment to Continuous Improvement

Recognizing the dynamic nature of the scholarly landscape, UJPR is committed to regularly reviewing and updating this policy to stay current with evolving standards and best practices. This commitment ensures that the Editorial Board remains effective and aligned with the journal’s mission. The commitment to continuous improvement underscores UJPR’s dedication to maintaining its position as a reputable and impactful journal.